The name of the society will be ‘The Urological Society of India’, hereafter referred to as ‘The Society’.
2. Registered Office:
The Office of the Society will be as determined from time to time by the Council of the Society (Article 13-vide infra), with the provision to establish a ‘permanent’ office eventually (with the flexibility to change premises).
a) To promote high standard in the practice of Urology.
b) To associate together in one corporate body all scientific personnel actively interested in the practice of Urology in India.
c) To foster high and uniform standards of undergraduate and postgraduate training in Urology in India
d) To promote research in Urology or other disciplines for improving the practice of Urology.
e) To promote, establish or support any institution, scientific association or research organization (within India and abroad) which is directed towards raising the standards of Urological practice or teaching or research in Urology in India.
f) To promote the publication of scientific literature pertaining to Urological practice or research
g) To endeavor to establish and maintain liaison with other associations or organized bodies, in India or abroad, whose objects are in keeping with those of the Society.
h) To carry out any other activities which are identical or conducive to the furtherance of the objects of the Society.
4. Membership: Qualification Criteria
Members will be registered medical practitioners (Allopathy only) and be either practicing Urology or other branches of Medicines related to Urology. There will be following classes (Categories) of members:
Surgeons holding recognized postgraduate qualifications in Urology- e.g. MCh (Urology), DNB (Genito-Urinary Surgery) or foreign qualifications in Urology equivalent to MCh or DNB recognized by MCI, and who are exclusively practicing Urological specialty in India at the time of their election are eligible to become full member
No surgeon will be made full member without recognized qualification in Urology
Trainee Member is one who shall be:
Post graduate students who are admitted to MCh (Urology) or to DNB (genitourinary surgery) are eligible for Trainee membership. They will be eligible for full membership after obtaining the post graduate degree and are required to apply for status conversion producing the provisional pass certificate / degree certificate. These will continue to remain as trainee members till the procedure of status conversion is completed.
Foreign nationals, who have requisite and recognized qualifications in Urology and who are engaged in urological practice full time are eligible. A full member of the society who is working abroad will continue to retain the status of a full member, while a full member who has given up citizenship of India is eligible for status conversion to International member. The status conversion from Full to International is to be completed by applying for it and remitting arrears if any.
Foreign nationals who are undergoing training in Urology which leads to a recognized qualification are eligible. These will be eligible for status conversion from Trainee International members to International members after successful completion of the training and by producing an appropriate certificate to that effect.
One time subscription fee for obtaining membership of any category will be fixed by the society from time to time and this will be displayed at the official website of the society. The remittance shall be for life time of the member. The member’s rights will be the same as the rights of the category to which the member) has been elected by the council viz. Full Member, Trainee Member, International Member and International Trainee member.
Any foreign national who is a Urologist by training and qualification who has made significant contribution towards the cause of promoting urology in India may be nominated under this category. Honorary members are exempted from membership dues.
5 (A). Mode of Election:
Nominees will be sponsored by two Full members of the Society and elected by the Council.
Nominees will be sponsored by two Full members and elected by the Council.
Nominees will be sponsored by two Full members of USI and elected by the Council.
Nominees will be sponsored by two (Full) members (without any conflict of interest) and elected by the Council.
The executive council will receive, scrutinize and clear for acceptance all duly completed applications for membership to various categories and intimate the same to the applicant. The list of new members and those who have applied for status conversion shall be published in the newsletter and announced in the annual general body meeting.The rights of the members according to the category are bestowed on them once the applications are cleared for acceptance by the council.
6. Rights of Members:
a) Only Full members will be eligible to vote at any Annual or Special General meeting,
b) All categories of members will have the right to attend any Scientific or general meeting of the Society.
c) Eligibility to attend USI sponsored events like Continuing Urology Education programs, Mock exam and all educational activities is restricted to Full members, Trainee members; International members, International trainee members and those who have remitted the prescribed membership dues and whose application for membership has been cleared for acceptance by the council but is awaiting announcement during annual general body meeting.
d) The following categories of members namely, Full, Trainee and International and Trainee International are eligible to make scientific presentations at all USI organized and sponsored meetings. Right of presentation is also extended to those members who have remitted the prescribed membership dues and whose application for membership is cleared for acceptance by the council but is pending for ratification by the general body).
e) Only full members of good standing with no arrears to the society who fulfill eligibility criteria as detailed in the appropriate guidelines of the society can conduct programs which are wholly organized or sponsored by USI)
To encourage the trainees pursuing postgraduate courses in Urology to become Trainee members, a onetime payment is fixed and the status of such members will be converted to Full on their acquiring the necessary postgraduate degree in Urology at no additional payment. The amount payable as onetime remittance will be subject to change from time to time and will be published at the official website of the society
7. Cessation of Membership
a) Any member may resign from his membership at any time by serving a notice in writing to the Honorary Secretary. Such resignation will not absolve the member from the responsibility to pay any dues to the Society prior to ceasing to be a member.
b) The Council will have the right to terminate the membership or alter the category of any individual member, even after the election, if it is subsequently found that material facts supplied in the application were incorrect, false or misleading, only after serving a show cause notice.
c) The Council will have the powers to suspend a member till the next general meeting, if the member is found guilty of unprofessional behavior or of working against the interest of the Society, provided that member concerned is offered full opportunity to present the member’s case to the Council.
d) The Council will have right to recommend, to the general body, termination of any such member’s membership as mentioned in para (b) subject to confirmation at the Annual General Meeting by the two third majority of members present and voting. During this interval all rights of member will remain suspended.
8. Subscription (for all categories except honorary membership):
Membership Subscription will be fixed by the society with scope for revision and the same will be displayed at the official website of the society. Such a remittance will be for the life time of the member. An eligible trainee who has remitted the subscription fee at the time of becoming trainee member will not be levied any additional fee during conversion of membership status to Full.
The society shall have the right to revise membership dues from time to time.
PART II (articles 9 & 10)
9. Financial year:
The financial year of the Society will be 1st April to 31st March. The financial year will close on 31st March every year.
10. Bank Account:
The bank account will be operated by the Honorary Treasurer. All cheques will be signed by two Officers of the Society of whom one will be the Honorary Treasurer and the other either the Honorary Secretary or any other officer nominated for the year by the Council.
PART III(articles 11 to 14)
11. Officers of the Society:
a) Officers of the Society will be the President, President-Elect, Honorary Secretary, Honorary Treasurer and Immediate Past President.
b) No member of the Society will be eligible for election to the office of President, President-elect, Honorary Secretary, Treasurer, Secretary Elect & Treasurer Elect unless he has completed in the past one full term as a member of the Council. Any member presently serving as part of the council of any zonal chapter, too, will not be eligible to contest for any election in USI till such term is completed.
c) The officers shall be elected by the full members of the USI from a list of nominations submitted to the Council by an electoral process which is prescribed with scope for modification to meet the needs of changing times. All such modifications will be done by following and adhering to all inclusive participative democratic principles. The necessary modifications shall be circulated, presented in the annual general meeting, debated, put to vote and adopted.
i) President:The President-elect for the given year will automatically become the President for the next year. The President Elect will hold the office for one year. An election for the post of the President will be held only if the President-elect for the previous year does not wish to or is not available to take over the office of the President. The President will hold office from the day following the termination of Annual General meeting to part of the day following the termination of the next Annual meeting after being installed at the valedictory meeting held on aforementioned day till the installation of the successor at a similar meeting next year.
In the event of incumbent President’s inability to continue in office for any reason, the immediate past president will automatically take charge and will remain in this capacity as the president till the day of termination of the very next annual general meeting at which President Elect is duly installed
ii) President-Elect:The term of President-Elect in office will be for one year. The President-elect will automatically become the President the following year. The President-elect will hold office from the day following termination of Annual General Meeting at which this officer is elected to the termination of the next annual meeting.
iii) Honorary Secretary:The term of President-Elect in office will be for one year. The President-elect will automatically become the President the following year. The President-elect will hold office from the day following termination of Annual General Meeting at which this officer is elected to the termination of the next annual meeting.
iv) Honorary Treasurer: The Honorary Treasurer will hold office for two years The Honorary Treasurer will hold Office from the day following termination of Annual General Meeting at which this officer is elected to the termination of the second consecutive annual meeting of the tenure.
After the induction of the Secretary Elect and Treasurer Elect (by duly prescribed electoral process,) the election to the Post of Hon Secretary and Treasurer would cease.
v) Secretary Elect: The eligibility criteria would be same as for the Hon Secretary. Initially the post of Secretary Elect shall be for one year and the election to be held one year before the end of the term of Hon secretary. The Secretary Elect would become the Hon Secretary after the completion of the term of Hon Secretary. The term of the Hon Secretary would be for two years after the post of the Secretary Elect comes into force. The Hon Secretary will not be eligible for immediate reelection after completing the term of Hon Secretary of two years.
vi) Treasurer Elect. The eligibility criteria would be same as for the Hon Treasurer. The term of office of Treasurer Elect shall be for one year and the election for this post will be held one year before the end of the term of Hon Treasurer. The Treasurer Elect would become the Hon Treasurer after the completion of the term of Hon Treasurer. The term of the Hon Treasurer would be for two years after the post of the Treasurer Elect comes into force. The Hon Treasurer will not be eligible for immediate reelection after completing the term of Hon Treasurer of two years.
vi)The President will not be eligible for re-election. The President-Elect will automatically become President at the end of one year.
12. Duties of the Officers:
a) The President will preside at the Annual General meetings and at all the meetings of the Council.
b) The President-elect will perform all duties of the President in the absence of the later or at his request. The President elect will have such other powers and functions as may be assigned by the Council.
c) The Honorary Secretary will look after the day to day affairs of the Society under the direction of the Council. He will be responsible for summoning all meetings, preparing the agendas and keeping minutes of the proceedings. The honorary secretary will be in charge of all files, documents, books and other papers of the Society. The honorary secretary will be responsible of maintaining a register of members and will be responsible for formulating the annual report to be presented to the Council and the Annual General Body Meeting (AGBM). The honorary Secretary shall be the chairman of the entire scientific program of the annual meeting, namely the annual conference ( USICON-Circa AD ) and will be vested with the duty and authority of conceiving, coordinating and conduct of a wholesome program which shall include the annual endowed features of the Society. The Secretary will be responsible for the preparation and conduct all other scientific meetings of the society. All the subsidiaries* of the USI shall mandatorily take approval of the secretary when these bodies conduct any program. All such programs shall be held only after a written endorsement of the content and conduct by the secretary. The honorary secretary shall send the notice for annual general body meeting (AGBM) with the approved agenda and also call for and circulate the proposed amendments. All correspondence addressed to the society will be routed through the secretary and only such a correspondence shall be taken up for discussion as itemized agenda during the AGBM.
Explanation* Article 3, h confers powers on the society to establish subsidiaries which shall directly function under the council. The society reserves the right to constitute and establish such bodies for specified purposes and also reserves the right to dissolve, merge and change the titles such bodies. The council shall formulate rules and regulations for the effective governance of such bodies. The functional subsidiaries will be shown in an addendum to the constitution but these shall not be construed as part of the constitution.
d) The Honorary Treasurer will be responsible for receiving all subscriptions and other dues from the members, for paying all bills and for preparing an audited statement of accounts and balance sheet annually to the Council and the Annual General meeting, the treasurer will keep true and accurate records of all financial transactions of the Society. On request from the Honorary
Secretary, the treasurer will pay authorized bills of the Secretary. The Treasurer will be responsible for notifying all members regarding their dues to the Society.
e) The Secretary Elect will assist the Hon Secretary in the running of the Office of the Hon Secretary and will carry out the work assigned to him/her.
f) The Treasurer Elect will assist the Hon Treasurer in the running of the Office of the Hon Treasurer and willcarry out the work assigned to him/her.
14. Duties of the Council:
15. Annual Meeting (AM):
i) To receive the report of the Council.
ii) To receive the report of the Honorary Treasurer and the audited statement of accounts and balance sheet.
iii) To announce the list of new members and members whose status conversion is cleared for acceptance by the council.
iv) To elect officers and members of the Council by following prescribed electoral process v) To appoint the auditors.
v) To consider other business as the Council may determine.
vi) To consider any resolution or amendments to the constitution submitted by members in accordance with Rules. 15(g) & 19.
16. Journal of the Society:
17. Take over of the Assets and Liabilities:
The assets and liabilities and other accounts of the existing Association of persons known as the Urological Society of India at the time of adoption these rules and regulations and registration Act, 1860 will be taken over by the Society and the account will continue to be operated in the same manner as earlier.
The assets and liabilities including all accounts of the existing association of persons called Urological Society of India at the time of adoption of these rules and regulations framed in accordance with the statutory provisions of societies registration act 1860, will be taken over by this ‘ Society’ and the accounts will be operated in the same manner as earlier by duly elected officers of the ‘Society’
Any number not less than three-fifths of the members of the Society may determine that the Society will be dissolved, and there upon it will be dissolved forthwith, or at the time then agreed upon, and all necessary steps will be taken for the disposal and settlement of property of the Society, its claims and liabilities. If upon dissolution or termination of the Society there will remain after discharge of all the debts and liabilities any property or funds what so ever they will be given or transferred to an institution or institutions having similar objectives as the Society which will be determined by the votes of not less than three-fifth of the members of the group at the meeting at the time of dissolution.
19. Amendments to the Constitution:
a.) All proposals to repeal, amend, or add to the existing parts, articles, clauses and sub-clauses of the constitution of the society shall be taken up only during the Annual General Body Meeting. Only the full members or the council shall be eligible to make such proposals.
b.) The proposer/s of all such proposals shall adhere to the procedures prescribed for this purpose vide
c.)-i to xii.
i.) Proposals to repeal amend or add to the rules and bylaws shall be either from the Council of the Society, or by individual members.
ii.) Where the Council proposes such amendments, the proposal shall be accompanied by a resolution of the Council containing the precise wording of the proposed amendment, the PART, ARTICLE, CLAUSE and SUB-CLAUSE it is applicable to, the wording of the existing clause and the reasons for proposing the change.
iii.) Where it is for insertion of a new rule, the Clause or Sub- Clause under which it is to be inserted must be indicated.
iv.) Where an individual member proposes such amendments, the proposal shall be seconded by at least 5 other Full Members of the Society
v.) The proposal shall contain the precise wording of the proposed amendment, the Part, article, Clause & Sub-clause it is applicable to, the wording of the existing Part, article, clause and sub-clause the reasons for proposing the change.
vi.) Where it is for insertion of an article under a Part or clause under an article or sub-clause under a clause, the Part, Article, Clause and sub-clause under which it is to be inserted must be indicated.
vii.) In either case, the amendment shall be submitted to the Secretary at least six weeks before the date of the Annual General Meeting.
viii.) The Secretary shall circulate the same to all members at least four weeks prior to the date of the Annual General Meeting.
ix.) The proposal shall be included in the Agenda of Annual General Meeting in the form of a Resolution duly proposed and seconded.
viii.) No alternate amendments shall be proposed in respect of the proposed amendment, except minor modifications to remove ambiguity or provide clarity.
ix.) Amendments shall not be entertained at any time after the stipulated period.
x.) Amendments proposed shall be considered clause by clause.
xi.) If there is consensus on the amendment, the same may be accepted as unanimously adopted.
xii.) If no consensus is reached after a reasonable time for discussion, the President will put the amendment(s) to vote.
xiii.) For the amendment to be carried, not less than three-fourth of the Full members present should vote in favor of the amendment; in the event of the number turning out to be a fraction below the three-fourths figure, the nearest integer shall be determined by the casting vote of the President.
20. Zonal Chapters:
i.) North Zone – Rajasthan, Punjab, Haryana, Uttar Pradesh, Himachal Pradesh, Jammu & Kashmir, Delhi & Chandigarh, Uttarakhand
ii.) South Zone – Tamil Nadu, Kerala, Karnataka, Telangana, Andhra Pradesh, Pondicherry, & Lakshadweep
iii.) West Zone – Maharashtra, Gujarat, Goa, Daman and Diu, Madhya Pradesh, Chhattisgarh, Dadra & Nagar Haveli
iv.) East Zone – Orissa, Bihar, West Bengal, Assam, Arunachal Pradesh, Meghalaya, Mizoram, Nagaland, Sikkim, Manipur, Jharkhand, Tripura, Andaman & Nicobar Islands
21. Logos, Marks and Insignia of the society